As we begin the new school year, the Accounts Office would like to share a few reminders to help streamline reimbursement, payment processing and finance support services.
Please note the following arrangements:
- Cashier’s Window: To better align our services with current demand, the cashier’s window will generally operate twice a week, on Monday and Thursday, from 8:00–11:30 and 12:30–16:00.
- Finance Enquiries: Please email Julia Zhang for credit card payment requests, WeChat Pay support and other finance-related enquiries. Requests and walk-in consultations will normally be handled on Wednesday afternoons, unless the matter is urgent.
- Staff Reimbursements: Reimbursements will normally be paid once a month by bank transfer, on the last Thursday of each month, separately from payroll.
- Urgent Cash Reimbursements: Cash reimbursements are available only for special cases (e.g. student trips or activities). Please enter “Cash to [Recipient Name]” in the Payee’s Info or Bank Info field on the E-form.
- Submission of Approved E-forms: To ensure reimbursements can be processed on time, please submit the printed and approved E-form, together with all supporting documents, e.g. FA PIAO or Invoice, to the Accounts Office in advance of the monthly payment run.
Thank you for your understanding and cooperation as we continue to provide timely and efficient finance services.